Technology

Best Project Management Practices to Manage Remote Teams Effectively

Working in a remote team is beneficial; you don’t need to stick to a specific location and work schedule as you can work flexibly from any place and at any time that suits you. However, remote work comes with a set of disadvantages as well, the major one of them being remote team management.

The logistics of ensuring that a remote team is working together on a project can be a hassle, and you cannot solely rely on good teamwork as you do in an office environment.

You might utilize the best tools and procedures, but they cannot ensure remote team efficiency. Thus, you need a few project management strategies that would enable you to manage remote teams effectively and build a superior remote project environment. Some of these strategies are discussed below.

Individual Acquaintance

When people work remotely, they might feel left like another cog in the wheel instead of a unique team member that is valued. Although not all people want to be treated as precious snowflakes, a little recognition and appreciation are what everyone desires.

Therefore, knowing all teammates individually and appreciating their capabilities can motivate them to go the extra mile with a desire to perform and improve. Additionally, knowing your team members personally helps you determine their relative strengths and weaknesses, which will enable you to manage team projects more efficiently.

Integrate Project Management Software

There are several management tools that can help you manage your team effectively. it helps managers to plan ahead, set priorities and track projects from start to finish Best project management systems can integrate with many other apps. so, you can easily assign every task to team, monitor effectively and finish as per your schedule.

Encourage Team Morale

Although remote workers are used to working together with teammates in different locations and time zones, they can sometimes feel disconnected. Therefore, the management needs to play its part in creating an engaging and encouraging experience to enhance the involvement of all team members.

One of the easiest and most effective ways to create such an environment is by practicing the “reward and recognition” model. Whenever a team member does well, recognize that achievement, and celebrate it with all the team members. The more you celebrate successes, the more it will motivate your team members to perform better.

Be In or Out

A remote team can have issues, and when problems arise, team members will look up to you to solve their problems. You, on the other hand, might have a busy schedule and may not be able to manage to stay entirely involved with the team matters. In such scenarios, you will fail to understand the problem and end up making calls that can offend or turn off the team.

The solution to this problem is simple, either be the manager or assign a manager. If you choose to take charge, make sure you are fully present with the team, hear everyone out, and manage team issues effectively. If you cannot commit to that, you should hire a team manager that can make the necessary calls to make sure the concerns of team members are being heard and dealt with appropriately.

Embrace Feedbacks

If your team members provide you feedback, they probably want to stick with you for the long run. You need to embrace the feedback and rectify the loopholes in your management process.

Many organizations claim to be open to feedback, but in reality, they don’t bother improving their operations and management. If you are one of them, you will soon see your team members not giving any dams about what you say and what you need.

Effective Communication

Communication and collaboration can be a significant hurdle in remote teams, especially with team members in different time zones. Important messages might not circulate as intended, which leads to communication pitfalls.

Additionally, if you are using traditional communication methods like email or text message, you will fail to put out the ample information essential for working on a project.

To improve communication and collaboration, you can use advanced communication tools like Telegram, or dedicated team management applications like Slack. The key to effective communication is monitoring and collaboration.

The Bottom Line

Working in a remote team offers a stack of benefits that are otherwise impossible in an office environment. However, the remote working model has some disadvantages too, lack of acquaintance & appreciation, and ineffective communication being the significant ones.

These challenges, however, are easy to overcome, and you can follow the above tips to improve your remote team management process.

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Samantha Newman

Samantha is a graduate from the University of Nebraska Lincoln. Samantha is a mass communication majors with a flair for writing analytical pieces. She has worked at various publishing houses at various editorial positions and eventually joined this publication as an Editor. She is in charge of the editorial calendar and provides ample of guidance to the entire team.

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